Office Administrative & Shared Services Specialist

Career level: Entry level (min. 1 – 2 years)

Job Type: Full-time

Location: Bucharest

 

WHAT KIND OF ATTITUDE ARE WE LOOKING FOR:

• Responsibility: Ability to proactively respond, take action and seek solutions to daily challenges
• Out-of-the-box approach to solving challenges
• Be accountable and able to receive feedback as it is aimed to your professional
• „Intellectually Curious”

 

HUMAN SKILLS:

• Ability to work comfortably and diplomatically across departments within a medium sized entrepreneurial environment.
• Ability to manage uncertainty.
• Ability to self-assess performance.
• Ability to manage emotional response to stress factors;
• Ability to take a pause between stimulus and response in order to create space for rational thinking and/or emotional cooldown;
• Ability to handle, organize and resolve multiple queries; Good planning, prioritization, organization & time-management skills;
• Good negotiator, facilitator and mediator, knows when to speak and when to listen;
• Good planner, prioritization & organization, time-management skills;
• Strong interpersonal skills in order to communicate with multiple stakeholders and influence them according to your objective.

 

SKILLS REQUIREMENTS:

• Minimum 2 years work experience;
• Minimum 1 year experience on a similar position;
• Proficiency in Microsoft Office;
• Bachelors or Masters degree;

Good communication abilities in English;

 

Would be a plus: 

• Experience in project management and event planning
• Experience working with HR, FINANCIAL and other types of Enterprise Resource Plannig solutions like: SAGA, CHARISMA

 

WHAT YOU’LL DO:

• Manage and create internal correspondence (receive and send calls / e-mails / messages);
• Manage daily shipping’s, preparing relevant documents (AWB etc);
• Manage traveling and accommodation plans for internal/external clients; (ordering Uber/Taxi etc)
• Allocate – entry and exit numbers for documents entering and leaving companies;
• Manage the archiving of contracts concluded both with customers and with suppliers / partners (scanning, filing);
• Manage relations with suppliers, requesting offers, purchasing and receiving (e.g. fuel suppliers, insurance, car dealers )
• Manage reception and distribution of fruits, foods and office products within the company;
• Manage invoices and cash receipts received from internal or external clients according to financial and accounting departments
• Manage administrative service providers (e.g. cleaning company staff, );
• Ensure needed protocol for meetings/internal events within the company (finger food, coffee, water, orders for lunch);

• Provide specialized support for shared services such as HR, FINANCIAL, MARCOM, PROCUREMENT and SALES Examples:
  • HR – prepare and manage EU Funds personnel documents/files,
  • FINANCIAL – enter and validate data in excel, prepare reports, fill out legal forms;
  • MARCOM – event planning and implementing, prepare event materials, wrap gifts;
  • PROCUREMENT – file management, receiving goods;
  • SALES – prepare sales materials, protocol

 

WHAT YOU’LL GET IN RETURN (besides $)😊 :

Work environment & benefits

• Medical subscription to Regina Maria network of clinics, free-of-charge. You can choose to pay for your family and relatives or friends under the same subscription;
• Free access to ATLAS, health and well-being services platform with more than 800 doctors and specialists licensed and verified in psychotherapy, telemedicine, parenting, nutrition, coaching and financial well-being, available for you 24/7. You can talk with one of the specialists, benefiting from free monthly sessions paid by Bento;
• You will be able to work from anywhere and also come to the office for certain meetings/ceremonies ~ 2-3 days/week;
• Each week we have „Bento sandwich” which includes diverse type of food to make sandwiches and some snacks;
• We provide fruits all weeklong;
• Annual teambuilding outside Bucharest, Christmas party;
• Water, Coffee & spectacular view over Bucharest – sky is the

 

Team

• You will have the chance to be surrounded by young, and experienced colleagues and to work in a friendly environment where we consider that each mistake is a lesson learned.
• We value respect. We like to party and spend time together.
• We are responsible and accountable for Bento’s success this is why you will see us very often doing things that are not in our job description;
• We are human We care first about the human being rather than the role one is responsible for. We are making efforts to connect with one another in a human way.