Office Administrative & Shared Services Specialist

Office Administrative & Shared Services Specialist

Office Administrative & Shared Services Specialist


Career level: Entry level (min. 1 – 2 years)

Job Type: Full-time

Location: Bucharest



  • Responsibility: Ability to proactively respond, take action and seek solutions to daily challenges
  • Out-of-the-box approach to solving challenges
  • Be accountable and able to receive feedback as it is aimed to your professional
  • „Intellectually Curious”



  • Ability to work comfortably and diplomatically across departments within a medium sized entrepreneurial environment.
  • Ability to manage uncertainty.
  • Ability to self-assess performance.
  • Ability to manage emotional response to stress factors;
  • Ability to take a pause between stimulus and response in order to create space for rational thinking and/or emotional cooldown;
  • Ability to handle, organize and resolve multiple queries; Good planning, prioritization, organization & time-management skills;
  • Good negotiator, facilitator and mediator, knows when to speak and when to listen;
  • Good planner, prioritization & organization, time-management skills;
  • Strong interpersonal skills in order to communicate with multiple stakeholders and influence them according to your objective.



  • Minimum 2 years work experience;
  • Minimum 1 year experience on a similar position;
  • Proficiency in Microsoft Office;
  • Bachelors or Masters degree;

Good communication abilities in English;


Would be a plus: 

  • Experience in project management and event planning
  • Experience working with HR, FINANCIAL and other types of Enterprise Resource Plannig solutions like: SAGA, CHARISMA



  • Manage and create internal correspondence (receive and send calls / e-mails / messages);
  • Manage daily shipping’s, preparing relevant documents (AWB etc);
  • Manage traveling and accommodation plans for internal/external clients; (ordering Uber/Taxi etc)
  • Allocate – entry and exit numbers for documents entering and leaving companies;
  • Manage the archiving of contracts concluded both with customers and with suppliers / partners (scanning, filing);
  • Manage relations with suppliers, requesting offers, purchasing and receiving (e.g. fuel suppliers, insurance, car dealers )
  • Manage reception and distribution of fruits, foods and office products within the company;
  • Manage invoices and cash receipts received from internal or external clients according to financial and accounting departments
  • Manage administrative service providers (e.g. cleaning company staff, );
  • Ensure needed protocol for meetings/internal events within the company (finger food, coffee, water, orders for lunch);
  • Provide specialized support for shared services such as HR, FINANCIAL, MARCOM, PROCUREMENT and SALES Examples:
    • HR – prepare and manage EU Funds personnel documents/files,
    • FINANCIAL – enter and validate data in excel, prepare reports, fill out legal forms;
    • MARCOM – event planning and implementing, prepare event materials, wrap gifts;
    • PROCUREMENT – file management, receiving goods;
    • SALES – prepare sales materials, protocol


WHAT YOU’LL GET IN RETURN (besides $)😊 :

Work environment & benefits

  • Medical subscription to Regina Maria network of clinics, free-of-charge. You can choose to pay for your family and relatives or friends under the same subscription;
  • Free access to ATLAS, health and well-being services platform with more than 800 doctors and specialists licensed and verified in psychotherapy, telemedicine, parenting, nutrition, coaching and financial well-being, available for you 24/7. You can talk with one of the specialists, benefiting from free monthly sessions paid by Bento;
  • You will be able to work from anywhere and also come to the office for certain meetings/ceremonies ~ 2-3 days/week;
  • Each week we have „Bento sandwich” which includes diverse type of food to make sandwiches and some snacks;
  • We provide fruits all weeklong;
  • Annual teambuilding outside Bucharest, Christmas party;
  • Water, Coffee & spectacular view over Bucharest – sky is the



  • You will have the chance to be surrounded by young, and experienced colleagues and to work in a friendly environment where we consider that each mistake is a lesson learned.
  • We value respect. We like to party and spend time together.
  • We are responsible and accountable for Bento’s success this is why you will see us very often doing things that are not in our job description;
  • We are human We care first about the human being rather than the role one is responsible for. We are making efforts to connect with one another in a human way.